Psychotherapy and Counselling Union
Minutes of Executive Committee Skype Meeting, 16th February 2020
Present: Juliet, Eleanor, Andy, Sasha, Kate, Richard
AGM Announcements timeline: A ‘save the date’ announcement was sent out, but this needs to be formally announced to all members by 25th Feb. Agenda and abstract of accounts need to be circulated by 11th April. Proposals from members, and nomination statements for committee members need to be received by 25th March to be included in the agenda. We will need to schedule a committee skype in early April, taking into account the Easter holiday weekend.
AGM running order: 10.30-11am: Check-in, coffee, networking (maybe start with a go-round asking people what attracted them to PCU, ensure new members feel welcome)
11-12 AGM Business: Reports, proposals, discussion
12-1pm Truth Legal host a Q&A on ‘your rights at work’ (Ask members to submit questions in advance).
2-2.30pm: Concluding AGM business (need to know how many proposals are on the agenda before we can plan in more detail)
2.30-4pm: ‘In conversation with Susie Orbach’. (Ask members to submit questions in advance? Andy to check times and other details with Susie)
4pm Socialising – there is a bar in the venue.
Andy will check if we can have tea/coffee in the rooms rather than having to take breaks
Eleanor has organised Health & Safety info and will visit the venue beforehand
Encouraging attendance: We need 21 people present to be quorate, and only members can attend the event. Agreed that people can turn up and join PCU on the day, but won’t be able to vote. Proposal that you must be a member for one month to have voting rights – this would need to be put to the AGM for agreement. Need to set up a form on the website for people to sign up to say they are attending. This should include access requirements, directions to the venue, info about accommodation, car shares, etc. Need a template advertising the AGM which includes a link to the form, and to the ‘join PCU’ section of the website, to encourage non-members to join in advance. We should specifically encourage PCU members in the north, and local therapist groups, to come – Andy will look for local groups; noted that there is also a Facebook group for Liverpool therapists, which we should contact. Discussed renting somewhere for committee members to stay in Liverpool the night before the AGM.
We should contact all members directly by email, not only by announcements.
Online access – Andy has enquired about costs with Online Events. Not in favour of live-streaming as this may reduce attendance. If we record, need to get consent.
Committee membership and officer roles: All those present will be continuing on the committee – Juliet will contact other committee members to check their intentions. Richard will stand down as General Secretary and Andy will stand down as Treasurer. Proposal to create an Assistant Gen Sec role. It is likely that Juliet will stand for Gen Sec and Andy for Assistant. We need to make a specific call-out to members asking for possible Treasurers – don’t need financial expertise, but some experience of managing budgets and confidence with figures. Andy will support with this if needed. We need to write and circulate summary ‘job descriptions’ of committee roles, giving some idea of time commitment and what is involved. Proposal that we have a two-year membership for all committee members, with six new members being elected (or re-elected) every year, to ensure continuity. Need to consider what other proposals the committee will need to make re constitutional changes, union status (rules, member handbook, other policies) etc.
Trustees: Andy will ask GFTU for more information about the roles, so that we can be clear what’s involved when we ask people
GFTU Mental Health Audit: This has been sent to GFTU and needs to be circulated to members – Andy will chase this up
Next committee meeting on 7th March: Common House not available - Richard to look for a venue, and will talk to Robbie about future use of Common House